Cloudlabels - Professional Barcode Label Creation Software
Customer file · MaintenanceFile 05 / 05

Asset tags for Workshops & Tool Rooms

Give every tool a scannable QR tag - import your tool list from a spreadsheet, batch-print durable labels, and let anyone identify a tool with a phone camera.

This page is for you if…
  • Tools walk off and nobody knows who had them last
  • Your tool list lives in Excel, but nothing on the shelf links back to it
  • You want tags anyone can scan with a phone - no scanner hardware or app rollout
Cloudlabels dashboard with labels produced, catalog items, print profiles, and production trends
Proof - Dashboard · production at a glanceUsage & plan at a glance
Print queue

What you'll print

01 / Labels
01

Tool Asset Tags

Scannable tags for wrenches, drills, and specialty tools so every item has a unique ID.

02

Equipment Labels

Label presses, lifts, and fixed assets with QR codes that link to manuals or PM schedules.

03

Storage Bin Labels

Mark bins, drawers, and racks with codes that match your inventory list so parts are found faster.

04

Calibration Labels

Next-due dates, asset numbers, or certificate links on gauges and measuring equipment.

05

Safety Labels

Warnings, inspection dates, and QR links to procedures or SDS sheets on durable labels.

06

Check-Out Tags

Track who borrowed a tool and when it is due back with QR codes tied to your item data.

Job ticket

Your workflow, start to finish

02 / Process
Step01

Import the tool list

Bring in the Excel or CSV file you already keep - tool IDs, names, locations. Each row becomes one tag, whether you have 40 tools or 4,000.

.xlsx / .csvOne row = one tagEdit in place
Step02

Design one tag

A QR code plus a short ID and tool name. Compact layouts fit hand tools; any phone camera reads the code - no scanner hardware, no app to roll out to the crew.

QR codesCompact sizesNo app needed
Step03

Print, tag, reprint

Batch-export a print-ready PDF onto label sheets or durable stock. A tag gets greasy, torn, or lost? Reprint that one row in seconds instead of redoing the batch.

600 DPI PDFAvery + HERMAReprint any row
Price tag

The plan that fits

03 / Pricing
Recommended

Pro

$16/mo · billed annually ($19.90 monthly)
  • Up to 25,000 tools & assets
  • Unlimited labels · 600 DPI · no watermark
  • QR, CODE-128 & DataMatrix codes
  • 7-day free trial - no credit card
Start Free - Upgrade Later

Pro covers a full tool crib with unlimited reprints - tags in a workshop get lost and damaged, and reprinting them should never be rationed.

Tagging a small shop once? The $19 one-time Starter Pack (2,000 labels over 90 days) does it without a subscription - and the Free plan lets you try the workflow on 20 tools first.

Compare all plans →
Margin notes

Frequently asked questions

04 / FAQ
QR codes pack more data than short text alone-link to manuals, PM checklists, or internal asset pages. Any smartphone camera can read them without proprietary scanners.
No. Standard QR codes open in the phone’s camera or browser. Barcodes work with most handheld scanners and many phone apps if you prefer 1D scanning.
Yes. Import spreadsheets, map columns to label fields, and generate one label per row. Update the sheet and reprint when tools move or change custody.
Cloudlabels supports custom dimensions plus common Avery and HERMA layouts. For small hand tools, use compact layouts with short IDs and a dense QR or Data Matrix code.
Encode a tool ID or URL in the QR code and keep checkout status in your item table or external system. Scanning the tag jumps straight to the right record.
Yes. Start on the free tier to design labels and try imports; upgrade when you need higher item limits or team features.
Yes. Export high-resolution PDFs up to 600 DPI on paid plans so barcodes and QR codes stay sharp on thermal and laser printers.

Related pages

Start tracking your tools today

Create durable QR and barcode tags your team will actually scan - no desktop software required.

Free tier for evaluation · 7-day Pro trial, no credit card